5.21 TEAM BUDGETS See SHA Policy 3.01
Each team is responsible for its own operating budget during the season. The costs to run a team can be quite substantial and include such items as Rep Team Assessment fees, tournament entry fees, team equipment/apparel, bus travel, team celebrations, etc. Budgets in excess of $20,000.00 are becoming increasingly normal, with the amounts mostly dependent upon the amount and distance of travel during tournaments, extra ice, specialized skill sessions and team apparel.
Representative teams must prepare and present a team budget to the SHA Vice President of Administration prior to the season for approval. An example Microsoft Excel spreadsheet is available to use to prepare the team budget and ongoing disbursement of the team funds. The SHA Vice President of Administration will send a copy of the example budget spreadsheet and instructions for season.
The Manager/Coach must present the approved team budget to the team parent group at the first parent meeting prior to the beginning of the current season, fundraising activities start, or the team’s first game is played. Any adjustments to the budget following this meeting, based on parent feedback, must be immediately communicated to the SHA Vice President of Administration. Representative Team loans will not be disbursed by the SHA Treasurer unless the SHA Vice President Administration has received and reviewed the parent-approved budget.
Interim reports must be prepared and presented to the parent group prior to December 31st of the current season and a final report must be prepared at the end of the season, preferably prior to April 16th. The initial, interim, and final reports must be backed up with bank statements and presented to the SHA Vice President of Administration for review.
Failure to abide by this Team Budget Policy will result in forfeiture of ice privileges.
Sarnia Hockey Association will not be held responsible for the direct handling of team funds